Team Management
Owners invite Managers, Staff and Viewers by email, set the right level of access, control booking Email Alerts, review Team Activity, and transfer ownership when needed — all from Settings → Team Members.
Last updated: 23 Jul 2026
Key benefits
A quick overview of what you get with team management.
Invite team members as Manager, Staff or Viewer
How it works
Invite a team member
Go to Settings → Team Members, enter their email (optional name), and choose Manager, Staff or Viewer. Managers and Staff can view the team; only the Owner can invite, change roles or remove members.
They accept the invitation
They get an email valid for 7 days. New users create a TableGo account; existing users sign in. Access starts as soon as they accept. You can resend or revoke a pending invite anytime.
Match the role to the job
Owner: team, billing and ownership. Manager: full ops, finance and configuration. Staff: same day-to-day access as Manager, settings read-only. Viewer: redacted read-only booking board.
Stay in control
Change roles, turn Email Alerts on or off, remove access, or open Team Activity to see who joined, left or changed. Transfer ownership to a Manager when you hand over the restaurant.
Frequently asked questions
What are the Team Member roles?
Owner has full access including team management, TableGo PRO billing and ownership transfer. Manager handles operations, finance and restaurant configuration, but cannot manage the team or billing. Staff has the same day-to-day booking and guest access as Manager, with settings view-only. Viewer can see booking times, guest names and operational notes only — contact details, guest history and financial data stay hidden.
Can I invite someone as Owner?
No. Each restaurant has one Owner. Invite people as Manager, Staff or Viewer, then transfer ownership to an active Manager when you need to hand the restaurant over.
How many team members can I add?
Pro includes unlimited team members — ideal for multiple managers, floor staff and read-only viewers across shifts or venues.
Can I transfer ownership of my restaurant?
Yes. The Owner can transfer ownership to an active Manager from Settings → Team Members. After transfer you become a Manager. Active subscriptions or a connected Stripe account may need to be cleared first — TableGo support can help with Stripe disconnection.
What happens when I remove a team member?
They lose access immediately. You can invite them again later; when they accept, they rejoin with a new role while their original join date stays on their profile. Team Activity keeps a record of removals and rejoins.
What is Team Activity?
An Owner-only history of team administration — invitations, joins and rejoins, role changes, Email Alert changes, removals and ownership transfers — with timestamps in your restaurant’s timezone.
Do team invitations expire?
Yes. Invitations expire after 7 days. Resend from Team Members to refresh the invite, or revoke it if it is no longer needed.
Ready to try team management?
Create your free account today. No credit card required.
